Cleaning Your Business: What Are Your Most Cost-Effective Options?

Posted on: 26 September 2018

Running your own business, as you may well know, can be a 24/7/365 job. In addition to handling (or delegating) issues like staffing, scheduling, marketing, and payroll, you may find it easy to forget one of the most important and easily-overlooked tasks: keeping your employees' workspace clean and free from clutter. Read on for some of the business cleaning options available to you and what you'll want to consider when making your choice.

Hire an Outside Cleaning Service

Perhaps the simplest (if not always the most inexpensive) option is to hire an outside janitorial cleaning service. Most cities have several national cleaning franchises, as well as local outfits that can tackle everything from light office cleaning to more in-depth restaurant or retail cleaning.

By going with an outside service, you'll enjoy several advantages: simple scheduling, easy payment terms, and no worries about what to do if your hired cleaner is feeling under the weather that week. Most reputable cleaning companies are licensed and bonded, which means you'll have financial and legal recourse if something in your office is broken or if sensitive data is inadvertently breached.

On the other hand, this convenience may come at a financial cost. Depending on your cleaning needs and the cost of living in your area, you may be able to obtain comparable services at a lower price by going with an independent cleaner or even someone who is already on your own payroll.  

Hire a Private Cleaner

Another attractive option can be going with an independent cleaner—someone who owns and operates a sole proprietorship or smaller cleaning business. Many of these independent companies, like the larger services, are licensed and bonded to protect their customers. But when you hire a smaller company or sole proprietor, you may run the risk that your cleaning person will be under the weather or otherwise unavailable just when you need their services the most. If you don't have a viable backup option to use in these situations, you may want to explore your other choices.  

Pay an Employee to Do It

One option that is preferred by some employers is to simply pay a current employee an agreed-upon stipend or hourly wage in exchange for their agreement to perform specified cleaning tasks on a daily, weekly, or even monthly basis. This arrangement can ensure that your cleaning services are entrusted to someone you already trust—an employee—while providing your employee with an extra source of income.

But there are some potential tax consequences to this arrangement. In general, an employee who is issued a W-2 at the end of each tax year can't also be paid via 1099, so this means you may need to withhold taxes from this extra stipend. And if your employee quits or is fired, not only will you need to find a new employee, you'll need a new cleaner as well.

By considering these factors and how they apply to your unique business, you'll be in a better position to assess which option is best for you.

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Keeping Your Finances In Check

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